Everything a repair shop actually needs.
No modules to configure, no seat licenses to negotiate. Here's what you get, from the first VIN scan to the paid invoice.
VIN Decode & Plate Lookup
Scan a plate or type a 17-character VIN. LubeFlo decodes it and fills in the rest.
- Fills in year, make, model, trim, body style, engine, cylinders, displacement, fuel type, drivetrain, transmission, GVWR, plant, and manufacturer automatically.
- Pulls the manufacturer's recommended oil viscosity and capacity too.
- Don't have the VIN on hand? Look it up from the plate and state instead.
- Already looked up a vehicle before? Pulling it back up again is instant.
Work Order Management
Customer, vehicle, service line items, and bay assignment, all in one flow.
- Search for a customer and vehicle, or create new ones, without leaving the order.
- Labor, parts, and sublet costs are tracked separately on every order.
- Assign a bay and technician from the same screen.
- Turn an estimate into a work order with one click.
Live Bay Tracking
See every bay's status the moment it changes. Queued, in progress, pay due, or paid.
- Bay status updates on its own. No refreshing the page to see what changed.
- Drag and drop between bays. Works on a shop-floor tablet or iPad.
- A dedicated screen view built for a shared monitor on the floor.
Payments
Card, cash, check, Zelle, or Venmo, and a printable invoice, all on the same screen as the work order.
- Every shop keeps its own payment account. Money deposits directly and never gets pooled with other shops.
- Split a single payment across two methods, part cash and part card.
- Apply a discount or coupon before collecting.
- The customer gets a text the moment a card payment clears.
Inventory Management
Track parts by category, SKU, and quantity, with low-stock alerts before a shop runs out mid-job.
- Scan a barcode with your device's camera instead of typing a SKU by hand.
- Set a low-stock threshold per item and get flagged before it hits zero.
- Track unit cost, price, and supplier for every item.
- Stock adjusts on its own when parts go onto a work order.
Staff & Roles
Multiple staff accounts from day one, each with access scoped to their role.
- Owner, manager, and technician tiers built in.
- Create custom role names on top of those same tiers, like "Advisor" or "Lube Tech."
- Turn individual permissions on or off for each role.
- Invite staff by email. No shared logins.
Reports
Real financial reporting built in, not a spreadsheet you have to build yourself.
- Summary, sales, and tax views, plus separate reports for customers, fleets, and staff.
- More than a dozen report types covering sales, discounts, payment methods, and till activity.
- Filter by date range or bay, and break results out per bay when you need that detail.
- Export any report to a spreadsheet.